How to Configure Google Drive File Search

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Prerequisites

• Ensure you've followed the steps in the Google Drive Access Requirements guide to configure the Google Drive Connector in Moveworks Setup.

1. Add Google Drive as an Identity Source in User Ingestion

1. Navigate to the User Identity module within Moveworks Setup and click 'import users'
2. Under 'Select sources to ingest employees' add Google Drive to the list of sources using the Google Drive connector your created in step 1 above to import the users google drive details.
3. Click next to advance to the next page where you will see Google Drive under Configure selected sources. Click the pencil next to the Google Drive source and then select Gdrive Source Filter. You will then need to input the Customer ID that you previously saved into the Google Workspace Customer ID field.
4. Click next to advance to the Set join key page and select the appropriate field to merge the google drive record data with the data from other sources. This will typically be primaryEmail.

2. Configure File Ingestion

Note, if user ingestion has not been set up previously, please follow this guide onHow To Configure File Search

1. In the MW Setup, go to the Answers > Ingestions > File Knowledge Screen.
2. Select the Google Drive Connector and provide a Name* your File ingestion config
3. Continue to the Ingestion Details page and Specify each Folder, using the Folder IDs
   1. Copy and paste Folder IDs in the following manner:
      1. If the URL of your Google Drive folder is <https://drive.google.com/drive/folders/FOLDERID, then input the FOLDERID
   2. You can assign a Domain to each Folder, i.e IT, HR, Finance, etc.– this Domain is used for tagging in Analytics, enabling you to filter Search usage for each of your domains
4. Select Use Google Drive connector Only, as this is the only connector needed for reading both files and permissions (users and groups).
5. Save the File Ingestion

3. Launch File Search to your employees (if not already)

1. Refer back to the main File Search Self-Serve guide: File Search Self-Serve – Configuration Guide.